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Privacy Policy

PRIVACY POLICY

Graham + Jones PLLC

Effective Date: September 5th, 2025

1. Introduction

Graham + Jones PLLC ("Graham + Jones," "we," "us," or "our") is committed to protecting your privacy and maintaining the confidentiality of your personal information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website or interact with our services.

2. Information We Collect

2.1 Information You Provide to Us

When you use our contact form or communicate with us, we may collect:

  • First Name
  • Last Name
  • Company Name
  • Email Address
  • Phone Number
  • Message Content
  • Any other information you voluntarily provide

2.2 Information We Collect Automatically

When you visit our website, we automatically collect certain information through:

Google Analytics

  • IP address (anonymized)
  • Browser type and version
  • Operating system
  • Pages visited and time spent on pages
  • Referring website
  • General geographic location

HubSpot Tracking

  • Website usage patterns
  • Pages visited and interaction data
  • Time spent on website
  • Device and browser information
  • Cookie data for website functionality and analytics

2.3 Cookies and Similar Technologies

We use cookies and similar tracking technologies to:

  • Analyze website traffic and usage patterns
  • Improve website functionality and user experience
  • Track marketing campaign effectiveness
  • Provide personalized content and communications

3. How We Use Your Information

3.1 Primary Uses

We use your information to:

  • Respond to your inquiries and provide requested information
  • Communicate about our services
  • Send newsletters and marketing communications (with your consent)
  • Improve our website and services
  • Analyze website usage and performance
  • Comply with legal and professional obligations

3.2 Marketing Communications

With your consent, we may send you:

  • Email newsletters about our services and industry updates
  • Information about our firm and relevant business topics
  • Invitations to events or webinars
  • Other marketing communications via HubSpot

You can opt out of marketing communications at any time by clicking the unsubscribe link in any email or contacting us directly.

4. How We Store And Protect Your Information

4.1 Data Storage

  • Contact form data is stored securely through HubSpot's platform
  • Data retention follows HubSpot's data retention policies
  • For detailed information about data storage and security measures, please review HubSpot's Privacy Policy

4.2 Security Measures

We implement appropriate security measures to protect your information, including:

  • SSL certificates to encrypt data transmission
  • Secure data storage through reputable third-party platforms
  • Access controls and authentication measures
  • Regular security assessments and updates

4.3 Data Retention

We retain your information only as long as necessary to:

  • Fulfill the purposes outlined in this policy
  • Comply with legal and professional obligations
  • Resolve disputes and enforce our agreements

5. Information Sharing and Disclosure

5.1 Third-Party Service Providers

We may share your information with trusted third-party service providers who assist us in:

  • HubSpot: Customer relationship management, marketing communications, and data analytics
  • Google Analytics: Website traffic analysis and performance measurement
  • Website hosting and technical service providers

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

5.2 Professional Services Context

Graham + Jones does not share client information with third parties except:

  • When required by law or court order
  • When necessary to comply with professional standards and regulations
  • With your explicit written consent

5.3 Business Transfers

If Graham + Jones is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, with appropriate notice provided.

6. Your Privacy Rights

6.1 Access and Control

You have the right to:

  • Access the personal information we have about you
  • Correct inaccurate or incomplete information
  • Delete your personal information (subject to legal and professional obligations)
  • Opt out of marketing communications
  • Restrict certain uses of your information

6.2 Cookie Control

You can control cookies through your browser settings:

  • Most browsers allow you to refuse cookies
  • You can delete existing cookies from your device
  • Note that disabling cookies may affect website functionality

6.3 Do Not Track

Our website does not currently respond to "Do Not Track" browser signals, but you can control tracking through the methods described above.

7. Professional Confidentiality

7.1 CPA Professional Standards

As a CPA firm, we maintain strict confidentiality standards in accordance with:

  • American Institute of CPAs (AICPA) professional conduct rules
  • State CPA licensing requirements
  • Other applicable professional standards

7.2 Client Information

Once a professional relationship is established, all client information is protected by:

  • Professional confidentiality obligations
  • Attorney-client privilege where applicable
  • Strict internal access controls and procedures

8. Children's Privacy

Our website and services are not intended for individuals under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with applicable privacy laws.

10. Changes To This Privacy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will:

  • Post the updated policy on our website with a new effective date
  • Notify you of material changes through email or website notice
  • Obtain your consent for material changes where required by law

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Contact Us

12.1 Privacy Questions

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Graham + Jones PLLC
1635 Rogers Road, Suite 101, Fort Worth, TX 76107

 

12.2 Data Requests

To exercise your privacy rights or request information about your personal data, please contact us using the information above. We will respond to your request within a reasonable timeframe in accordance with applicable laws.

13. Additional Resources

For more information about how our third-party service providers handle your data:

  • HubSpot Privacy Policy: https://legal.hubspot.com/privacy-policy
  • Google Analytics Privacy Policy: https://policies.google.com/privacy

This Privacy Policy was last updated on September 5th, 2025. Please review it periodically for any changes.

PROFESSIONAL DISCLAIMER: This Privacy Policy describes our general practices for handling personal information collected through our website. Professional services are governed by additional confidentiality obligations and may be subject to separate privacy and confidentiality agreements.